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The signature and seal however vary according to whether the document is physically or electronically transmitted. Placement of the date that the document has been sealed and signed is required regardless of whether the document is physically or electronically transmitted.
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3) How to Sign, Date, and Seal Engineering Documents
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While, Section 23.004, Procedures for Digitally Signing and Sealing Electronically Transmitted Plans, Specifications, Reports or Other Documents, addresses in detail how to digitally sign, date and seal electronic documents, and Section 23.005, Procedures for Electronically Signing and Sealing Electronically Transmitted Plans, Specifications, Reports or Other Documents, addresses in detail how to electronically sign, date, and seal electronic documents. Section 23.003, Procedures for Physically Signing and Sealing Plans, Specifications, Reports or Other Documents, addresses in detail how to sign, date, and seal physical documents. Likewise, the printed copy of an electronic document is suitable for archival purposes but it is not considered to be an original signed, dated, and sealed document. While an electronic (scanned) copy of a physically signed, dated, and sealed document is suitable for archival purposes, it is not considered to be an original signed, dated, and sealed document. Electronic documents must be either electronically or digitally signed, dated, and sealed, and no longer comply with the requirements of Section 471.025(1) once they have been printed because the authenticity of the signature and seal can no longer be verified.Physical documents must be physically hand signed, dated, and sealed.Simply, the issue of physical documents versus electronic documents can be summed up as: 2) Physical Documents Versus Electronic Documents Again, licensees are required to sign, date, and seal all documents required by rule, which include far more than those simply intended to be filed for public record. Confusion also comes into play with the term “filed for public record.” In a number of other cases, licensees have failed to sign, date, and seal documents because the document was not intended to be filed for public record. Even if a licensee’s client doesn’t require it, the licensee is required to sign, date, and seal engineering documents if the rules require it. In a number of cases, licensees - much to their detriment - failed to sign, date, and seal documents simply because their client didn’t require it.
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Specifically, Chapter 471.025(1), Florida Statutes, states, in part: “All final drawings, specifications, plans, reports, or documents prepared or issued by the licensee… shall be signed by the licensee, dated, and sealed… .” And Rule 61G15‐23.001(1), F.A.C., states, in part: “A professional engineer shall sign, date and seal: (a) All final plans, prints, specifications, reports, or other documents prepared or issued by the licensee… .” In Florida, our laws and rules require that all final engineering documents bear the engineer’s signature, date, and seal at a minimum. 1) What Needs to Be Signed, Dated, and Sealed? Three key points warranting emphasis include: what needs to be signed, dated and sealed physical documents versus electronic documents and, how to sign, date, and seal engineering documents. Licensees are required, and strongly encouraged, to read and understand all of the rules that govern the practice of engineering within Florida in their entirety. This article is offered only as an introduction and to provide guidance. This article is aimed at helping licensees avoid violating the rules by highlighting a few key points on how to properly sign, date, and seal engineering documents. As a result, FBPE has begun to issue Letters of Guidance and, soon, Notices of Non-Compliance for initial offenders. Failing to comply with these requirements is a violation of our rules. While the number of improperly signed, dated, and sealed engineering documents turned over to the Board seems to be decreasing, there remain those who do not seem to have kept up with the rules. Then from the end of 2015 through to the end of 2017, based on input from licensees, these changes were refined and can be found on the Statutes and Rules page on the FBPE website. Starting in 2012, the Florida Board of Professional Engineers undertook the process of reorganizing and updating its Signing and Sealing rules (Chapter 61G15-23, Florida Administrative Code), which went into effect in November 2015. This article remains online because of Florida Sunshine laws.
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Please refer to Chapter 61G15-23, Florida Administrative Code, posted on the Statutes and Rules page for current requirements.
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The information presented on this page was originally published in January 2018 and is outdated. Signing and Sealing Engineering Documents.